What is the procedure to book your cargo Shipping

 


When goods are ready for export and get a clearance from the dispatcher area, this is called a shipment. If you are planning shipment then you have to go through the many steps and stages. This process starts from booking the goods on a shipping line and ends with the final delivery of the goods. All the arrangements and procedures have to be followed by the exporter and the importer and they have to sign a deal with the entire supply chain that will handle the international shipping process. This process includes:

 

  • The carrier/shipping line
  • Ports at origin and destination
  • Packaging and loading services
  • Inland transport services 
  • Customs authorities at origin and destination
  • Banks on both sides of the transaction
  • Freight forwarders and customs agents on both sides
  • The insurance company

 

Complete process of the International Shipping 



Documents Required in Shipment Planning 

When you are planning for a shipment, then your plan will be processed in stages – pre-booking, booking, post-booking and discharge.  Also if types of documents are required and you need to submit all these documents in each stage. 

 

1. Pre-Booking Stage

  •  Preliminary bill of sale
  • Contract of sale 
  • Itemized list of the shipment’s contents
  • Certificate for Origin of the goods
  • Letter of Credit – this is a Promise letter which is issued by the importer’s bank to pay the exporter an agreed upon sum  

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2. Booking Stage

  • Contract for reservation of carrier space 
  • Declaration by the exporter that the shipment contains goods classified as dangerous 

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3. Post-Booking Stage

  • Checklist released electronically by customs prior to the filing of the Shipping Bill  
  • Shipping Bill/Bill of Export – Application of customs clearance of the goods
  • Declaration of the shipment’s verified gross mass (VGM)
  • Permission for the goods to enter the port
  • Exporter’s instructions to the car carrier /freight forwarder for shipment invoicing
  • Document certifying that the goods are insured
  • Endorsement by customs allowing the goods to be handed over to the carrier for export 
  • Draft released by the carrier before it issues the final Bill of Lading  
  • Contract of carriage of goods
  • Electronic Export Information  
  • EIC Certificates – Certificates issued by the Export Inspection Council (EIC) for the quality and safety of Indian exports    
  • Phytosanitary Certificate – Document certifying that the goods are free of pests  

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4. Discharge Stage

  • Legal document filed by the importer with customs on or before the arrival of imported goods  
  • Document issued by the carrier to the importer to take delivery of the goods
  • Statement that the goods comply with product specifications and production standards 
  • Confirmation that wooden packaging material used is free of pests

Original Source - https://telegra.ph/What-is-the-procedure-to-book-your-cargo-Shipping-03-27

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